Ian Turner ian@turneridmt.freeserve.co.uk Telephone 01324 471837

CONSTITUTION

(1) Name The Society shall be called “The Scottish National Chrysanthemum and Dahlia Society”.
(2) Objectives  The objects of the Society are to encourage, improve and extend the cultivation of Chrysanthemums and Dahlias by means of publications, the holding of Exhibitions, Trials, Lectures and otherwise as the Committee shall from time to time decide.
(3) Subscription The subscription due on 1st October each year shall be such sums as the Committee shall recommend for approval by the Annual General Meeting.
(4) Annual Meeting The financial year of the Society shall end on the 30th day of September each year and the Annual General Meeting shall be held not later than 15th December following.  Notice of time and place of holding the Annual General Meeting shall be sent to each member at least seven days before the date of the meeting.
(5) Office Bearers The management of the Society shall be vested in the Officers of the Society, viz. President, two Vice-Presidents, Secretary, Treasurer and Executive Committee consisting of twenty one members.  Seven to form a quorum.  A Chairman, Editor, Minute Secretary and Show Secretary will be elected annually from and by the Committee.  In the event of vacancies occurring on the Executive Committee, the remaining members of the Committee shall have the power to fill such vacancies.  The Committee shall have the power to co-opt any member to facilitate the working of the Society.  Any member of the Committee who has been absent from 50% or more meetings in the year shall be liable to forfeit his office at the discretion of the Committee. Any such member shall be ineligible for re-election for a period of twelve months from date of forfeiture.
(6) Election of Office Bearers The election of Office Bearers shall take place at the Annual General Meeting, the voting (if any) to be done by ballot, President, two Vice-Presidents. Secretary and Treasurer to be elected annually, Committee members to be elected for three years with one third retiring annually. Those retiring shall be eligible for re-election.
(7) Nominations All nominations for the Executive Committee shall be made at the Annual General Meeting.
(8) Fellow of the Society The title of Fellow may be bestowed on any person whom the Committee feel should be so honoured for services to the Society and to the Chrysanthemum and Dahlia world in general, nominations for this award may be made by any member or Affiliated Society and should be submitted to the Committee by 30th September at the latest. Fellows will be eligible to serve on Committee without election.
(9) Special General Meeting A Special General Meeting shall be called viz, (a) When the Executive Committee deem it necessary, or (b) On a requisition being presented to the Secretary, stating the matter to be discussed, signed by at least ten members.
(10) Sub-Committee The Executive Committee shall have power to appoint other Sub-Committees to facilitate the general working of the Society.
(11) Funds The funds of the Society shall from time to time be lodged in the Bank and shall be withdrawn only on the signature of the Secretary and Treasurer.  The Office Bearers shall cause proper accounts to be kept for the Society of the sums of money received and expended, and the matters in respect of which receipt and expenditure take place, and all the credits and liabilities of the Society.  The Office Bearers shall lay before the Society at the Annual General Meeting a report of the work and progress and a statement of the income and expenditure for the past year.  All books and papers and other property concerning the Society’s business in the hands of any Official shall belong to and be the absolute property of the Society.
(12) Regulations The Office Bearers shall have power to make such regulations for carrying into effect the above Laws of the Society and for the general management of its affairs as circumstances, in their opinion, render necessary.
(13) Alteration Any alteration in the foregoing Constitution can only be considered and passed at the Annual General Meeting of the Society by two-thirds of those voting, and notice of each proposed alteration must be notified, in writing, to the Secretary at least fourteen days before the meeting at which such proposed alteration is to be considered.